Rosebank Law Privacy Statement
Rosebank Law is required to comply with our legal obligations under the Privacy Act 2020 (“the Act”). This Privacy Statement sets out why we need our client’s personal information and how we will collect, hold, store, use, disclose and protect our client’s personal information in accordance with the privacy principles under the Act. In this statement, our client includes prospective clients, client’s employees and other persons associated with our clients.
If our client refuses to provide us with personal information, we may not be able to act for and on behalf of our client.
Why do we need Personal Information?
We need to collect and store our client’s personal information:
- to conduct our business,
- to provide our services, and
- to comply with our legal obligations, such as customer due diligence (CDD) requirements under the Anti-Money Laundering and Countering Financing of Terrorism Act 2009.
What is Personal Information?
Personal information means information about an identifiable person. Depending on our client’s circumstances and the nature of their engagement, the personal information we will collect from you may include:
- Name;
- Date of birth;
- ID (passport, driver’s licence etc);
- Proof of address (utility bill, bank statement etc);
- Contact details (phone number, email address etc);
- Immigration status;
- Tax number;
- Occupation;
- Bank account;
- Evidence of source of funds; and
- Any other information for conducting our business, providing our legal services and complying with our legal obligations.
How do we collect Personal Information?
In most cases, we collect personal information from our client directly by email, phone, any written document provided to us, and on-site meetings.
Upon our client’s consent, we may ask a third party to provide us with personal information in terms of credit check, immigration status, background check and any report provided by another person or organisation. Occasionally, we may ask a third party, who has engaged with us, to collect personal information from our client directly to conduct our business, provide our services and comply with our legal obligations.
We may also collect our client’s personal information which is publicly available via internet sources.
When our client visits our website, our server will automatically collect general user information, which is not deemed as personal information.
How do we secure and store Personal Information?
We take all reasonable steps to protect our client’s personal information we have. All personal information is stored electronically (in our firm’s hard drive and cloud storage) and/or physically (in our office and secured premises). Only authorised persons are permitted to access our client’s personal information.
If a privacy breach event which is likely to seriously harm our client’s privacy occurs, we will notify the client concerned and the Privacy Commissioner in accordance with the Act.
We hold our client’s personal information while acting for them and for a specific period of time after we have completed our legal services in accordance with relevant legislation.
How do we disclose or use Personal Information?
We may disclose or use our client’s personal information only if authorised by our client or the Act. We may disclose or use our client’s personal information:
- To disclose the information is one of the purposes or directly related to the purposes to obtain the information;
- To provide legal services; and
- To comply with our legal obligations.
Overseas disclosure of Personal Information
In most cases, we disclose or use our client’s personal information in New Zealand. However, we may be required to disclose or transfer the personal information to a third country in particular circumstances (e.g. liaise with a lawyer or authorised person in Japan to provide and conduct our service). In such a circumstance, we will explain to and ask our client for obtaining their consent in advance.
How can our client access or correct the Personal Information
Our clients have the right to access the personal information we hold. Our clients may request that your personal information be updated or corrected. In some cases, we may charge a fee for providing personal information, given that we will advise you of the cost in advance.
Privacy Officer and complaints
If our clients have any concerns or complaints about privacy or the way in which we collect, store and disclose personal information, please contact our Privacy Officer: Junichi Nishimura (contact@rosebanklaw.co.nz or 09 – 820 – 0154). We will try to respond as practicable as possible. Nevertheless, if our client’s concerns or complaints are not solved, please contact the Privacy Commissioner.
This Privacy Policy may be updated or modified from time to time.
Last updated: 1 April 2022